Terms & Conditions

BOOKING AGREEMENT

By proceeding with your booking you are deemed to have accepted the following terms and conditions for the hire of the hall.

TERMS & CONDITIONS OF HIRE & REFUND POLICY

Agreements with the Directors of Oldroyd’s Corner for the hire of /or any part thereof (“the Premises”) are subject to these Terms and Conditions of Hire (“the Hire Conditions”).

Undertaking of the Hirer

The Hirer undertakes to ensure that they have an understanding of the Hire Conditions for the time being in force.

Supervision by the Hirer

The Hirer undertakes to be present, or arrange for sufficient adult representatives to be present, throughout the hiring to ensure compliance with the provisions and stipulations contained or referred to in these Hire Conditions and any relevant licenses.

Responsibility of the Hirer

The Hirer shall be responsible during the period of hire for:-

Being familiar with, and complying with, the guides provided for the use of Oldroyd’s Corner.
Ensuring that the Premises are kept secure for the duration of the hire.
Supervision of the use of the Premises and the care of its contents and equipment.
Ensuring that the purpose and conduct of the hire does not disrupt the use of any other Zones hired by other persons.
Ensuring that the Premises (including entrance and toilets as appropriate) are left clean and tidy with rubbish removed from the site at the end of the hire.
Ensuring that all equipment, chairs and tables have been returned to their original positions safely, the Premises are cleared of people, all lights switched off, and the building secured, except for any facilities or room or public area in use by another continuing hire.
Ensuring that any temporary fittings and fixtures comply with Health & Safety guidance, and in particular ensuring that any decorations used are not a fire hazard.
Ensuring that any equipment or electrical appliances brought onto the Premises and used there shall be certified safe and in good working order, and used in a safe manner.
Ensuring that no LPG appliances or highly flammable substances are brought onto the Premises.
Ensuring that they and their attendees recognise the fact that the Premises are situated in a residential neighbourhood and conduct themselves accordingly by, for example, taking care not to slam car doors, especially late at night, and not playing loud music or making other sounds at inappropriate levels.
All hired in equipment must have appropriate public liability insurance.

Bookings which may be refused

Oldroyd’s Corner booking administrator, on behalf of the Directors, has the right to refuse any booking for whatever reason, including concern over potential noise levels and other nuisances especially to neighbours. With this in mind, Oldroyd’s Corner is unlikely to accept bookings for teenage and young adult parties.

Cancellation

No charge if cancelled 4 weeks or more before a booking.
50% of booking charge is due if cancellation is between 4 and 1 weeks before a booking.
100% of booking charge is due if cancellation is 1 week or less before a booking.

Payment terms

All Payments are made in full at the time of booking.
For a single booking, payment is due 14 days before the event.
All weekend bookings that must be paid for in full 3 months prior to the event without exception.
For a series of bookings, payment is due 14 days before the first event.

Fire Regulations

The Hirer shall:

Ensure that the Fire Brigade is called to any outbreak of fire, however slight, and details given to Oldroyd’s Corner.
Prior to the start of an event indicate the fire exits and Evacuation Meeting Place to the persons attending the event.
Ensure that all fire exits in the Garden are kept clear at all times, however, if any equipment, e.g. a piano, is positioned close to an exit, the user of the equipment is made responsible for moving it rapidly out of the way of the exits in the event of an emergency.
Ensure that the relevant entrances are not blocked with items such as buggies, wheelchairs or mobile scooters.

The Evacuation Meeting Place is at the corner of the Car Park next to the Woodmansey Garden Center and opposite to the Entrance. No person may re-enter Oldroyd’s Corner without the permission of the Fire Brigade.

Use of Premises

The Hirer shall not:-

sub-let or use the Premises for any purpose other than that described in their Booking Application.
use the premises or allow the Premises to be used for any unlawful purpose or in any unlawful way.
do anything or bring onto the Premises anything which may endanger the Premises or render invalid any insurance policies in respect thereof.
allow the use of drugs on the Premises.
allow smoking in the Premises or in the vicinity of the entrances.

Car Parking

Vehicles are parked at owner’s risk, and may be parked only in the marked spaces in the Woodmansey Garden Center. The space at the back of Oldroyd’s Corner is reserved for emergency vehicle use, but may be used temporarily for unloading.

Premises Licence and other relevant legislation

The Hirer is responsible for:

Notifying that Oldroyd’s Corner that they are running a bar and selling alcohol.
Conforming to permitted hours for licensable activities (serving alcohol, playing live or recorded music).
Ensuring that Alcohol is not served to any person under the age of 18 years.
Ensuring no excessive noise occurs after 9 pm at night or early morning, with a minimum of noise being made by any person on arrival or departure.

The Hirer shall ensure that the users:

do not contravene the law relating to gaming, betting, and lotteries.
comply with all conditions and regulations required by the Licensing Act, particularly in connection with events which include public dancing or music, or stage plays, or films, or similar entertainment taking place at the premises.

A breach of this condition may lead to prosecution by the local authority.

Compliance with legislation relating to children or vulnerable adults

The Hirer shall ensure that any activities at the Premises for children or vulnerable adults comply with current legislation in that regard and that only fit and proper persons have access to children or vulnerable adults.

Child Protection Policies are the responsibility of the Hirer

Indemnity

The Hirer shall indemnify and keep indemnified each of the Directors Of Oldroyd’s Corner and their employees, volunteers, agents and invitees against:

the cost of repair of any damage done to any part of the Premises including the curtilage thereof or the contents of the Premises.
against all actions, claims, and costs of proceedings arising from any breach of Oldroyd’s Corner Conditions.
all claims in respect of damages, including damage for loss of property or injury to persons, arising as a result of the use of the Premises (including the storage of equipment) by the Hirer.

As directed by Oldroyd’s Corner, the Hirer shall make good or pay for all damage (including accidental damage) to the Premises or to the fixtures, fittings or contents and for loss of contents.

Insurance

The Hirer is responsible for ensuring that any catering company or operator hired to bring equipment onto the Premises has relevant and appropriate insurance, which shall include public liability insurance. A copy of this insurance must be given to Oldroyd’s Corner Management prior to your Event.

Commercial hirers must provide Public Liability insurance (£5,000,000 minimum indemnity).

Accidents and Dangerous Occurrences

The Hirer must report all accidents involving injury to the public to an authorised representative of Oldroyd’s Corner as soon as possible, and complete the relevant section in the Oldroyd’s Corner Accident Book. The hirer shall ensure the appropriate medical assistance is sought, or an ambulance is called.

Any failure of equipment, either that belonging to Oldroyd’s Corner, or brought in by the Hirer must also be reported as soon as possible.

Stored equipment

Oldroyd’s Corner may provide storage space for regular users. Oldroyd’s Corner accepts no responsibility for any stored equipment or other property brought onto or left at the premises and all liability for loss or damage is hereby excluded. All equipment and other property, other than that stored on the premises by agreement, must be removed at the end of each hiring or storage period. Oldroyd’s Corner may dispose of any such items 7 days thereafter at its discretion, by sale or otherwise on such terms and conditions as it thinks fit, and charge the Hirer daily storage fees and costs incurred in storing and selling or otherwise disposing of the same.

No alterations

Decorations may be hung from the structures in the Garden. Temporary additions may be made to the Premises and temporary fixtures may be installed, including bunting, signage, banners, placards.

Any alteration, fixture or fitting, or attachment shall, at the discretion of Oldroyd’s Corner, remain in the Premises at the end of the hiring and become the property of Oldroyd’s Corner or be removed by the Hirer. The Hirer must make good to the satisfaction of Oldroyd’s Corner any damage caused to the Premises by such removal.

Interruption of Regular Bookings

If a Hirer is a regular weekly user, Oldroyd’s Corner reserves the right to cancel all, or part of, certain bookings in favour of one-off bookings. Such cancellations shall not occur more than once a month, and at least six weeks’ notice shall be given of such cancellation.

Oldroyd’s Corner reserves the right to nominate a specified weekday evening as not being available for regular weekly bookings, so that priority can be given to monthly, or less frequent, bookings.

Cancellation by the Hirer

If the Hirer cancels the booking before the date of the event and Oldroyd’s Corner is unable to conclude a replacement booking, Oldroyd’s Corner may, at their discretion, require a further payment of hire fees.

Cancellation by Oldroyd’s Corner

Oldroyd’s Corner reserves the right to cancel a hiring by written notice to the Hirer in the event of a national emergency, or similar force majeure situation that requires the Premises to be closed, or if the Oldroyd’s Corner reasonably consider that:

such hiring may lead to a breach of the licensing conditions, or other legal or statutory requirements, or
unlawful or unsuitable activities may take place at the Premises as a result of the hiring, or
the Premises have become unfit for the use intended by the Hirer.

In any such case the Hirer shall be entitled to a refund of any hire fees paid, but Oldroyd’s Corner shall not be liable for any resulting direct or indirect loss or damages whatsoever.

Acceptance

By proceeding with the booking the Hirer is deemed to have accepted these Terms and Conditions.